Art Show Information and Guidelines
All artwork must somehow relate to science fiction, fantasy, or actual science. (Fortunately, this leaves lots of room to work in.) While we encourage a wide and varied assortment of styles and subject matter of art in the art show, we reserve the right to reject any art which violates local laws.
Art Show and Print Shop Hours: Hours are tentative and subject to change
Thursday: 12:00 PM – 4:00 PM (artist setup) 4:00 PM – 9:00 PM (open to membership – bidding only, no Quick Sale)
Friday: 10:00 AM – 9:00 PM (open to membership – bidding only, no Quick Sale) 9:00 PM – 10:00 PM (Artist wine and cheese Reception, Print Shop closed)
Saturday: 10:00 AM – 6:30 PM (Quick Sale opens at 10:00 AM)
Sunday: 10:00 AM – 2:00 PM (open for pickup and Print Shop sales)
Art Show Auction
Due to Ohio law the NASFiC auction will be a silent auction, That means that the final bid on the bid sheet at close of the Art Show on Saturday evening is the winning bid.
Art Show and the Print Shop and What Goes Where
Art may be displayed in either the Art Show or the Print Shop, but the same image may not be displayed in both; except you can display the original of a piece in the Art Show while selling prints of it in the Print Shop.
Just to be absolutely clear about it, yes, it’s ok to display a signed and numbered print from a run of 1000 or less in the Art Show, but you can only display one copy of that print in the Art Show. Multiple copies (or prints that are not signed and numbered) go to the Print Shop.
Display Space For Flat Art and 3-D Art. PLEASE READ.
Flat art must be matted or framed and will be hung on sturdy commercial grid. Each section of grid is two feet wide and six feet tall. You’re welcome to hang your art as low on the grid as you think is reasonable. Limited display space is available on grid that is up against a wall for those artists who worry about people seeing other art through the open grid, but that grid will have tables in front of it for display of three-dimensional art.
3-D art can be displayed on tables that are 6 feet long and 18 inches deep. If you have something that won’t fit in that space, let us know ahead of time so we can re-arrange and make something work.
We ask that you please reserve space in advance of the show by sending a check payable to Columbus2020NASFiC for the approximate amount of your hanging fees and telling us how much space that you’d like to reserve. Our hanging fees are per-piece, but space reservations have changed to the following:
6 foot by 30 inch table, half or whole table
4 feet of grid, list number of 4-foot wide sections requested
We reserve the right to rearrange displays in order to fit more artwork into the show.
Control Sheets and Bid Sheets
If you’d like, we’ll be happy to mail you control sheets before the convention. Just ask. You can also find the control sheets in fill-and-print PDF format on the website. You’re welcome to fill out your control sheets at the con, but if we get them in advance, we’ll already have them in the computer and have bid sheets printed for you when you get to the con.
Each piece that is displayed must be labeled with the artist’s name, the title of the piece, the medium, and whether or not it is a print. We also require that the pieces be marked on the back with the artist’s name and the title of the piece so the bid sheet can be attached to the piece.
Pieces displayed in the Art Show must include a minimum bid price or be clearly labeled Not For Sale (NFS).
Pieces that do not have a QuickSale price will only be sold through the bidding process. These should be marked ‘N/A’ in the Quick Sale space on the control sheet.
Pieces displayed in the Print Shop must include a sale price in addition to artist’s name and title.
Pre-owned art that is being re-sold MUST use the RESALE bid sheets and must include the name of the current owner. The entire proceeds from the sale of pre-owned art (less commission) will be paid to the current owner.
Hanging Fees and Commissions
The Art Show charges a hanging fee of $0.50 (50 cents) per piece for pieces with a minimum bid of $99 or less; pieces with a minimum bid of $100 or more have a $1.00 (one dollar) hanging fee. Although there is no hanging fee for the Print Shop, space there is limited and once it is full, it’s full. Hanging fees must be paid when the art is checked into the Art Show.
We charge a 15% commission on all sales from both Art Show and Print Shop.
Mailing In Art
We accept mail-in art for display in both Art Show and Print Shop.
All art that is mailed in must include:
An email address and/or phone number where you can be reached
check or money order payable to Columbus2020NASFiC for hanging fees (Art Show only)
A pre-paid shipping label or a check or money order payable to Columbus2020NASFiC sufficient to pay for return shipping and insurance (if desired) on the artwork. Any excess will be returned.
DO NOT SEND STAMPS as we cannot return overage.
Filled out control sheet, return mailing label, All packaging must be reusable so that we can send the artwork back in it.
A hanging diagram is optional
Please specify your preferred carrier for shipping artwork and the address that you want it shipped back to on your control sheet. Any not marked will be returned UPS ground.
Mail-in art must arrive no later than Saturday, August 15th, 2020 and should be sent to:
Columbus 2020 NASFiC c/o Kim Williams
4227 Beechrun Road, Columbus OH 40213
Picking Up Unsold Art and Getting Paid for Sold Art
Artists or their agents must pick up unsold artwork by 2:00 PM on Sunday. Art that is not picked up will be shipped back to the artist and the artist will be charged for shipping and an additional handling fee of $20.00.
Mail-in art will be returned (and a check in payment for sales) during the week following the convention.
Art Show Security
Cameras are not allowed in the Art Show.
Food and beverage are not allowed in the Art Show.
Only members will be allowed in the Art Show unless special arrangements have been made with the Art Show director.
Bags and packages WILL be checked at the door. NO EXCEPTIONS.